The audit is conducted by a state funder to determine compliance to funding requirements. The audit reviews an agency’s work, hours, percentages of time, outcomes/process data, and knowledge and implementation of best practices for both environmental and prevention education strategies. It is meant not only to determine compliance to state standards and progress recommendations, but also to determine statewide challenges and statewide and/or individual need for technical assistance or training. The audit helps to build capacity and support a stronger statewide prevention system, which ultimately leads to greater impact on communities in preventing substance misuse. Additionally, audits will allow the state to monitor the quality of services being provided and continue to connect strategies chosen to strong data that can be evaluated to show outcomes within the community.
As an agency receiving SAPBG funds, there are reporting requirements and standards set forth by the state to ensure best practices and monitor the needs of agencies. Standards are outlined in the Strategy Guidance Document. These requirements and standards are reviewed through an audit. This guide will provide steps that agencies should take to prepare and properly document work for the audit.
Audits may occur quarterly, bi-annually, or annually, depending on state requirements. Frequency of the audit will be shared by the Division. However, it is a best practice to maintain monthly ECCO reporting and documentation for agency records and to ensure preparation for any audit work. Monthly entry allows for prompt and continual technical assistance and training to be provided for state or individually.