Ecco Reports – Synar Hours O.V. (Overview)

Information and Screen Capture at a Glance

Report Name	Ecco Location	Report Purpose
Synar Hours O.V.	Implementation Planning (IP) Dashboard/Reports	Provides a report calculating staff hours for Synar only.

The Synar Hours O.V. Report can be filtered prior to viewing.  Filters impact the presentation of data for the User Interface Screen via the Ecco System and the downloadable .CSV file.

Filter Name	Filter Options	Filter Purpose
LME	Select LME/MCO Region Note: Multiple Selections are Permitted	Search Program Provider based on LME/MCO Catchment Area.
Agency	Select Prevention Provider Agency Note: Multiple Selections are Permitted	Search Respective Data for Program Providers.
Strategy	Search Staff Hours Based on Strategy · All (All Strategies) · Prevention Education · Alternative Drug-Free Activities · Community-Based Process · Environmental · Problem Identification and Referral · Information Dissemination	Search Data by all or Individual Strategy.
IOM Category	Search IOM Category of Service based on Standardized Criteria: · All · Universal Direct · Universal Indirect · Selective · Indicated	Search Data by all or Individual IOM Category.
Funding Source	Choose the Funding Source of the Strategy: · All · SAPBG · SPF-Rx (Currently Unused) · CURES/STR (Funded Ended) · PFS (Funded Ended, this option is not for PFS 2018) · PUDI (Currently Unused) NOTE: At this time all users should select either ALL or SAPBG.	Search Data by all or Individual Funding Source
Report From AND Report To	Calendar Entry Selection	The Report From and Report To filters should be selected for all reports.  Make sure to choose the correct dates and fiscal years for your reports.

Data Type Formatting/Availability

ECCO User Interface Screen	.CSV Report File Details
Synar Hours Report Screen	Synar Hours Detail .CSV

The Synar Hours Report Provides the Following Data to the User

1.COMMUNITY EDUCATION & MOBILIZATION

• Identification of Community Partners: Identified and determined the level of interest and involvement of community partners who share the goal of reducing youth access to tobacco products.
• Community Leadership: Took the lead in pulling together community partners to develop strategies to reduce access in the area(s) your program(s) served.
• Community Education to increase support for retailer compliance with youth access laws: Provided information on youth access (i.e., laws, penalties) to policy makers, community leaders, youth and civic groups to educate and actively involve them in efforts to reduce youth access to tobacco products.
  
  

2. MERCHANT EDUCATION

• Identification of Tobacco Retail Outlets: Identified the number and location of all tobacco retail outlets including over-the-counter and vending machines in the area(s) served using  FDA retail, commercial business lists and Synar inspection data.
• Merchant Education: Contacted tobacco retail outlets in your area(s) to ensure that they have received specific information (i.e. Red Flag Merchant Education Packet) on their responsibilities and penalties for violation of state and federal youth access laws.
• Community Youth Groups Partnership: Partnered with local youth/groups to visit tobacco retail outlets in your area(s) to provide information and materials (i.e. brochures, signs) on youth access law(s).

3. LAW ENFORCEMENT RELATED

• Promote Local Law Enforcement: Contacted officers from your local police or sheriffs’ departments to promote increased enforcement of youth access laws.
• Assisted in implementation of Tobacco Compliance Checks and Retailer Training: Assisted local law enforcement/ALE officers to conduct compliance checks and retailer training by participating in any of the following tasks:  (Note: SAPTBG  Funds may not be used for actual enforcement activities.)
• Development of a comprehensive list of retail tobacco outlets
• Recruitment and age testing of youth for an enforcement operation
• Serving as an adult observer or monitor during an enforcement operation
• Provision of incentives for clerks who don’t sell tobacco products to minors during enforcement operations
• Provision of refreshments and/or incentives to youth volunteers
• Assisting in coordination and recruitment of store employees to participate in retailer trainings conducted by law enforcement officers. Retailers cited for violations of the youth access to tobacco law(s) will be recruited to attend the training.

4. MEDIA AND PUBLIC RELATIONS

• Collaborated with community partners to create news stories, letters to the editor, billboards, newsletters, public service announcements, etc. to increase awareness of youth access to tobacco laws and penalties and to publicize compliance inspections results.
• Collaborated with community/youth organizations to conduct a Merchant Pledge Campaign and publicized results to recognize merchants and clerks who have pledged not to sell tobacco products to minors.

Hours by CSAP Strategy and IOM Category are also provided and broken down by the following Strategies:

• Prevention Education
• Alternative Drug-free Activities
• Community Based Process
• Environmental
• Problem ID & Referral
• Information Dissemination

Individual reporting for each Synar Hours Entry are provided by Individual Synar Activity by Hours including the following fields. 

• Agency
• Intervention Name
• Intervention Type
• Strategy Model
• LME
• User
• Date
• Identification of Community Partners
• Community Leadership
• Community Education
• Training
• Documentation
• Planning
• Travel
• Promoted Local Law Enforcement
• Assisted in implementation of Tobacco Compliance Checks and Retailer Training
• Training
• Identification of Tobacco Retail Outlets
• Merchant Education
• Community Youth Groups Partnership
• Collaborated with community partners to create news stories
• Community/youth organizations to conduct a Merchant Pledge Campaign to create news stories